QuickFile vs FreshBooks
Verified ratings, real UK pricing and the compliance detail, weighed side by side — with a written verdict at the end.
QuickFile
Accounting Software
- United Kingdom
- Knowledge Base
- Forum
FreshBooks
Accounting Software
- United Kingdom
- United States
- Canada
- Phone
- Knowledge Base
Evenly matched on verified reviews — 4.0 against 4.1. Price and fit will decide this one, not the score.
The short version
What each one costs and how each one rates, side by side. Only the rows where leading means something are marked; vendor and availability are in the overview above.
| Detail | QuickFile | FreshBooks |
|---|---|---|
| What it costs | ||
| Starting priceLowest paid tier, excluding VAT | Free | £16/mo |
| Free version | YesYes | NoNo |
| Free trial | NoNo | YesYes |
| How it rates | ||
| Overall ratingMean of verified Assaylist reviews | 4.0 | 4.1 |
| Verified reviewsVolume is evidence, not a score — this row is not a contest | 259 reviews | 261 reviews |
Highlighted where one clearly leads. Rows without a highlight are not a contest.
How reviewers score them
Across the four dimensions we ask every reviewer about — and, below, the star split each average is built from.
- QuickFile
- FreshBooks
| Dimension | QuickFile | FreshBooks | Gap |
|---|---|---|---|
| Ease of use | 3.9 | 4.0 | 0.1 to FreshBooks |
| Value for money | 3.9 | 4.0 | 0.1 to FreshBooks |
| Customer support | 3.9 | 4.0 | 0.1 to FreshBooks |
| Functionality | 3.9 | 4.0 | 0.1 to FreshBooks |
What each average is made of
Two products can share an average and not share a reputation. These bars show the star split behind each score.
| Product | 5 star | 4 star | 3 star | 2 star | 1 star |
|---|---|---|---|---|---|
| QuickFile | 37% (97 reviews) | 37% (96 reviews) | 14% (36 reviews) | 7% (18 reviews) | 5% (12 reviews) |
| FreshBooks | 42% (109 reviews) | 36% (95 reviews) | 14% (36 reviews) | 7% (18 reviews) | 1% (3 reviews) |
Feature by feature
Everything either vendor publishes, split into what separates them and what they share.
- Both products
- 14%
- Only QuickFile
- 1357%
- Only FreshBooks
- 939%
23 features listed across both products.
What only one of them does
QuickFile
13- API access on every plan
- Automated backups
- Banking automation
- Branded client area
+ 9 more in the table below
FreshBooks
9- Automated payment reminders
- Client portal
- Expense and mileage tracking
- Making Tax Digital for VAT
+ 5 more in the table below
Showing 23 of 23 features
| Detail | QuickFile | FreshBooks |
|---|---|---|
| Where they differ · 22 | ||
| API access on every plan | YesYes | NoNo |
| Automated backups | YesYes | NoNo |
| Banking automation | YesYes | NoNo |
| Branded client area | YesYes | NoNo |
| Estimates and quotations | YesYes | NoNo |
| MTD compatible VAT returns | YesYes | NoNo |
| MTD for Income Tax ready | YesYes | NoNo |
| MTD VAT bridging | YesYes | NoNo |
| Multi currency support | YesYes | NoNo |
| Over 400 integrations | YesYes | NoNo |
| Purchase and receipt management | YesYes | NoNo |
| Two factor authentication | YesYes | NoNo |
| Unlimited users | YesYes | NoNo |
| Automated payment reminders | NoNo | YesYes |
| Client portal | NoNo | YesYes |
| Expense and mileage tracking | NoNo | YesYes |
| Making Tax Digital for VAT | NoNo | YesYes |
| Mobile app | NoNo | YesYes |
| Online payments | NoNo | YesYes |
| Project profitability | NoNo | YesYes |
| Recurring invoices | NoNo | YesYes |
| Time tracking | NoNo | YesYes |
| Where they match · 1 | ||
| Professional invoicing | YesYes | YesYes |
A dash means the vendor has not published a feature list — which is not the same as the feature being unavailable.
How they handle UK obligations
Checked against the vendor's own documentation or HMRC's published list. A dash means we have not verified it — never that it is missing.
| Detail | QuickFile | FreshBooks |
|---|---|---|
| Verified against vendor documentation | ||
| HMRC-recognised for MTD for VAT | YesYes | YesYes |
| Making Tax Digital ready | YesYes | YesYes |
| Data residency | United Kingdom | Not stated |
What each tier costs
Both line-ups on one ladder, so the middle tier on one side sits next to the middle tier on the other.
QuickFile
FreshBooks
XS, S and M
FreeLower
- Free up to 1,000 ledger entries a year
- MTD compatible VAT returns
- Unlimited users
Lite
£16/mo
- Unlimited invoices
- Up to 5 billable clients
- Expense tracking
L and XL
£60/yr
- 1,001 entries and above
- All Power User features
- Advanced customisation
Plus
£30/moLower
- Up to 50 billable clients
- Recurring invoices
- Project profitability
Automated bank feeds
£15/yrLower
- Optional add on
- Connects supported UK banks
Premium
£42/mo
- Unlimited billable clients
- Advanced reporting
- Everything in Plus
Rungs are matched by position in each vendor’s own line-up, not by what the tiers include — an entry plan on one side may cover more than the other. Prices exclude VAT unless stated, and per-seat plans are quoted per seat. Always confirm on the vendor’s own site.
Which should you choose?
Two answers, because there are two right ones depending on what you need.
Choose QuickFile if
- It costs less to get started — Free against £16/mo.
- There is a free tier you can stay on, which FreshBooks does not offer.
- It lists 13 features FreshBooks does not, including api access on every plan.
- It covers more of the UK obligations we check — 2 of them against 1.
Choose FreshBooks if
- You can trial it before paying — QuickFile lists no free trial.
- It lists 9 features QuickFile does not, including automated payment reminders.
On verified Assaylist reviews, FreshBooks currently rates 4.1 against 4.0 for QuickFile. That gap is not the whole story: QuickFile starts at Free and FreshBooks at £16/mo, so the right answer depends on the tier you actually need and on which one handles your UK obligations. Read both profiles before you commit, and confirm current pricing on the vendor's own site.
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